Executive Assistant (Chelsea)

Confidential

New York, NY

HFA is the nation's leading provider of rights management, licensing and royalty services for the music industry. With over 46,000 music publishing clients, HFA issues the largest number of licenses for the use of music in both physical and digital distribution formats. HFA also serves the D.I.Y. market, with Songfile{R}, the company's fast and easy online licensing tool. HFA's expanded service offering includes a suite of outsourced technology solutions designed to facilitate the administration of intellectual property rights. Additionally, as a technology innovator, HFA is leading the industry in establishing global data standards and is a founding member and Board member of the Digital Data Exchange (DDEX). For the last three years HFA has ranked in the Top 250 of Information Week 500 Relentless Innovators list.

PURPOSE

The primary role of the Executive Assistant is to provide administrative support to the President/Chief Executive Officer.

FUNCTIONS

Daily functions include, but are not limited to:

1. Provide administrative support to the President/Chief Executive Officer by completing the following:

Screening and handling all incoming telephone calls including sensitive telephone calls

Maintain daily calendar including: organizing and scheduling meetings and conference calls

Prepare letters, memos and correspondence

Schedule and coordinate business travel

Prepare expense reports and process them according to HFA's travel and expense guidelines

2. Act as a liaison between employees and the President/Chief Executive Officer, including 5 direct reports and the Board of Directors

3. Manage confidential information with utmost discretion

4. Maintain and update hard copy and electronic files and retrieve information from files as needed and as required by policy

5. Support cross-departmental research and data entry initiatives

6. Prepare and proof read outgoing correspondence

8. Respond to regularly occurring request for information

9. Other projects as assigned by management

REQUIRED KNOWLEDGE/SKILLS:

1. College Degree or previous related experience as an Executive Assistant /Music Industry professional preferred

2. Proficient in MS Office, primarily in MS Word, MS Excel, MS Outlook and MS Power Point

3. Ability to handle confidential and sensitive information

4. Ability to multitask and handle multiple projects simultaneously

5. Excellent telephone manner

6. Excellent written and verbal communication skills

7. Ability to interact with peers, all levels of management, customers and vendors

8. Strong organizational skills

9. Punctuality and the ability to work a flexible work schedule

10. Strong attention to detail; meticulous follow-up skills

11. Ability to work well under pressure

12. Ability to maintain a positive work environment and communicate in a professional manner with clients, colleagues and managers

13. Prepared to work overtime, when required

14. Must be able to work independently and be a self starter

To apply for the Executive Assistant position, please submit your information on our website at www.harryfox.com

Jan. 25, 2012